Privacy Policy

Your privacy is very important to Hamlin and Associates. This Privacy Policy describes the principles and practices that apply to Personal Information (defined below) collected from users of our services ("you").

What Information we collect
Information we collect includes Deal #, Last Name, First Name, Address, City, State, Zip, Home Phone, Business Phone, e-mail Address, ID #, Close Date, Delivery Mileage, New, Used, Type, Term, Salesman Name, Dealer Select, Accounting Make, RO#, Customer #, Serial #, Year, Make, Model, Mileage, Advisor # and RO Total.

How we use the information we collect
Hamlin & Associates uses the information collected to manage, provide and execute our services that include, but are not limited to, direct mail promotions for our users.

To whom we disclose the Information
In certain circumstances, Hamlin & Associates may share your information with trusted service providers that need access to your information to provide us with services, such as, but not limited to, data collection, storage, shipping, printing and reporting services. For instance, like a shipping company that delivers a package or a company that helps to fulfill prizes for a sweepstake.

To ensure the confidentiality and security of your information, service providers must agree to safeguard your information in strict compliance with our policies.

How we protect the Information
The security and confidentiality of your information is extremely important to us. We have implemented technical, administrative, and physical security measures to protect information from unauthorized access and improper use. The servers on which we store personally identifiable information are kept in a secure environment, with access restricted.

There are a number of encryption methods used during the acquisition, processing, storage, and display of data.  These include SSL, SSH2, XML Encryption, as well as proprietary storage encryption algorithms.

Access to information held is restricted to our employees who need to know the information in order to provide services to you; all employees are bound by confidentiality agreements and applicable governmental laws.

How to access, modify or delete your Information
At the completion of or discontinuance of services with Hamlin & Associates all tapes, files or forms of this information will be destroyed or returned immediately upon written request to the address listed below.

Opting-Out
At any time, if you wish to have your information removed from our records, you may elect to opt-out by writing to the address listed below. Regardless of any opt-out choice that you make, Hamlin & Associates will disclose personal information when it believes in good faith that such disclosures facilitate compliance with laws.

Changes to the Privacy Policy
We reserve the right to change this policy at any time. Any such amendment to this Privacy Policy will be effective thirty calendar days following either our dispatch of an e-mail notice to you or our posting of notice of the changes on our Website.

Contact Information
If you have any questions or concerns about our Privacy Policy, you may contact our Chief Privacy Officer as indicated below.